Companies are not aware of printing volume. It happens that they splurge a lot on overprinting. However, managed print services can give the best answer to this dilemma. Managed printing services cut off the unnecessary cost of approximately 3 percent of the revenue. Therefore today we will discuss some of the advantages that you can get by introducing managed printing service in your office.
Managed print services help in easy management of the documents and provide centralized storage option. It uses specialized software to manage the volume of print. Additionally, it uses a couple of other software like device management software, router scanning software. The best about the managed print services is that it helps to save cost by converting paper files into digital documents.
Final say
Managed print services offer everything like printers, printing supply accessories, and maintenance under one umbrella. Over the last couple of years, MPS has gained lots of appreciation because it leverages the users by saving both energy and cost. Embracing printing as a service has enabled entrepreneurs to add expenses related to printing services under the roof of operational cost.
Certainly, the paradigm of managed print services has witnessed a change in terms of customers strategy, suppliers, IT, suppliers, etc.
Unambiguously customers are quite satisfied with the cost-saving feature of the MPS but yes still they want something extra from the MPS.
Customers anticipate getting customized service from the MPS service providers which will help businessmen to expand their business. You should know that the primary MPS model that included migration and rationalization of multiple devices has become backdated.
However, now customers expect to have a more advanced form of MPS that will incorporate storage, hybrid mail, and scanning.
Additionally, it will offer an integrated solution for the work.
MPS vendors are ready to change their features and devising a fresh strategy to meet the needs of the customers. The giant suppliers are endeavoring to offer whole lifestyle management of the document, well it includes like the movement of document, devices, capture, to offer one environment that will optimize, control, tailor and check all the operations based on real-time. MPS suppliers integrated the service with mobile and cloud technology to offer instant assistance to the customers. Additionally, they can offer wide arrays of services as well.
However, these days the MPS solutions based on cloud models are much more in demand. It is so because it helps to keep costs under check and also it is easy to set up as well. Therefore with the advent of well-connected and smarter devices vendors are capacitated to add security as one of the primary features.
The original equipment manufacturer does exercise its control over the supplier market of the MPS. It is because the clients are getting MPS programs irrespective of the brand. Some of the well-known OEMs are collaborating with cartridge reproducers to offer alternative OEM cartridge solutions. For instance, HP collaborated with the Print illegent, while the laser network was acquired by Xerox. Here they provide a compact MPS program that includes both self-management and management of third-party fleets as well.
You can understand that Managed Print Services has witnessed many threats but still the market is trying to evolve at its pace.
Firstly you will see that the reduction in printing volume followed by enhanced digitization and embracement of small-sized devices is a great challenge for the MPs.
Secondly, enhanced commodification of the services is motivating the vendors to rely on new avenues of digitization to occupy the highest share in the market. To achieve all these suppliers are remodeling their strategies.
For instance, the suppliers are endeavoring to include more flexibility in the terms and agreement of the service level agreement to provide a minimum rate for each device to keep the pricing flexibility.
Thirdly, the emerge of fake products is also letting down the demand for the original reproducers of products in the market. But the waste electric and electronic equipment regulations came into sight in the year 2016 January incorporated reproduced toner cartridges. This reduced the threat of product imitation as there is no chance of recycling these products.
So what’s the take
The commodification of the services has increased with the embracement of Managed Print Services. It is because this service is benefitting the purchasers to the fullest. It is increasing the value of the customers. Vendors need to analyze their features to stay ahead in the market as, on the other hand, the customers will also evaluate the vendors based on their parameters. They will give the verdict based on service modularity, multiple device maintenance, and support, the workflow of the document.
Till now we have garnered a lot of vital facts about managed print services. Also learned about its contribution in easing the companies operational cost. Getting the in-house managed print service is a great start to save your cost. Honestly, that is not the sole reason that makes managed print service a great option. Besides that its positive influence on the environment makes it a viable option for both companies and their employees.
Detailed statistical data states that about 40 percent of trees are used for producing papers out of which about 9 percent are matured trees. And companies each year purchase 27 pounds of paper, out of which most gets ruined. As a result, about 50 percent of papers are dumped into wastelands. While only 5 percent recycled.
However, as per the managed print services, expert employees can minimize the paper wastage at once. They can do so by using both sides of the printing paper. They should also lay stress on the digital circulation of reports, memos, proof documents rather than taking the printout. One most important thing is that the employees should have full clarity on how much they want to print. Now in this way they can prevent paper wastage.
These are some of the noteworthy ways through which managed print services contribute to keeping the environment healthier and cleaner.
Covid 19 one of the deadliest pandemic hits the earth last year. Consequently, its global impact left the world in shock. No doubt companies daringly took the challenge of operating the business in the midst of this bizarre situation. But as per statistics, more than 43 percent of the companies temporarily shut down in the USA. This temporary shutdown of companies is going to affect the whole economy drastically and its impact can be seen in the coming years.
Therefore entrepreneurs need to adopt some new changes in their business methods to combat the economic downturn. They can implement the same by producing adequate resources and adapt the remote working method to surpass the present situation. Certainly working remotely has its advantages but can create problems when not managed meticulously.
Somehow by adopting remote working policies, companies are facing taxation. Like they are unable to address the issues of employees and clients promptly.
Companies need to keep in mind that they need to support the employees with the appropriate business resources. Speaking of which they have to rely on tools that will keep the connection between the employees and the company intact. That will help the employees to work productively. So here we have listed some of the vital equipment down below.
Apps for sharing files.
Platforms for communicating
Tools for managing the project
Tools for managing the time
Apps for scheduling
The platform for supporting the customers
Password management tools
Calculator for calculating a time difference
Companies have to be ready with an alternative setup as well to keep the workflow as it is in this distracting situation. Hence some of the alternative disposition are mentioned here
To arrange for work from home
Shift employees to some other branch of the office
Minimizing the working hours
Distribute the task among employees on a rotational basis
Companies need to carry out effective communication with both clients and employees in this pandemic crisis to deliver the right services. As communicating physically is almost infeasible in this crisis, so having the right communicating equipment is the most important thing that companies should look for.
Auditing records and keeping track of transactions have become a major dilemma in this COVID situation. Companies have to maintain the proper record of the business as this allows them to track the transactional activities and take important decisions with ease. Hence business needs to invest in the right tools and develop a constructive strategy for accessing the transactions remotely.
The company is also required to keep its printing work to carry out multiple functions such as advertisement, creating procedures, or printing letterheads. In this situation, it would be better to tackle all printing supplies with the help of managed print services.
Companies can get the ultimate benefit in COVID situations by working with authentic managed print services providing companies.
Photocopier play a key role in offices. Therefore due to covid as people are working remotely so need to set up the same printer at home. With managed printing services you can get the setup service in any place. Don’t worry as they will guide you in selecting the appropriate device. They will install the customized version of the printer at your place after considering your printing needs. Remember they will do so in compliance with your company norms.
As you have learned so far that managed printing services offer comprehensive service so you don't have to ponder about the printing supplies. The supplier will keep eye on the printing requirement like whether you need toner or ink. At the same time, licensed technicians will be there to assist you with maintenance or repairing any other parts. There will be a team of dedicated experts who will be analyzing your printing requirement. They will recommend you with useful advice for your business if required.
In this pandemic situation, you need to stay more focused so you can’t spare any moment about thinking of a faulty printer. However, the managed printing service professionals do take the onus of maintaining the printing set up and supplies. These experts are quite aware of what to do exactly. Thus, you can work without any disruption and add more of your zeal to increase the productivity of your company.
Most of the companies need to spend a lot after printing supplies. Suppose if you consider the bank then you will see that the operational expenditure is more on printing. It is because they have to take out both electronic and printed statements. Managed print services can keep the cost within limits by carrying out audits continuously. This also calculates the exact cost and also devise ways to let you save more. Thus you can retain the sustainability of your office with managed print services.
These days remote printing gives the ultimate answer to your printing requirement. Thus, managed print services help you get the printing done remotely without the need of connecting the photocopier in person. Thus you can use electronic technology like mobiles or the cloud to have the printing.
Managed printing services also help you with online cloud solutions in the form of cloud printing technology. With cloud printing, you can set your own printing rules by automating different functions. The incorporation of software and technology assures secured printing. Therefore no more worries as digital printing service will ease out the dilemma. For any kind of technical glitch, you can call the certified printing technicians.
Final take
These are reasons why managed printing services are best for your company in this pandemic situation.
Companies these days are embracing the word green wholeheartedly. The companies are doing so by taking a sustainable business approach. In this regard, it’s worth telling that printing is a costly affair and companies have to stop wastage by accepting green print solutions. If you want to safeguard Mother Nature then you can resort to these things like managed print service, recycling, and energy-efficient printing machines.
We have seen responsible printing companies like HP who for the last decades are delivering energy-efficient star accredited printers. For example, if you. Insider the laserjet printer from HP, you will see that it can save up to 56 percent of the energy. ALso brands like Sharp Copiers, Canon Copiers In return, customers can enjoy these savings directly. To minimize the effect of printers on mother nature it would be better to reduce the use of materials for printing manufacturing. Instead of that, more recycled stuff can be used for manufacturing printers.
The manufacturing team of HP makes sure that anyhow customers should get the best standard printers. At the same time, they gear up to meet the requirement of the busy offices. However, not at the cost of jeopardizing the environment.
Do you want to stop the wastage of electronics? If yes, then recycling is the best answer. With recycling, you can enhance the features of your printer. Note that HP runs series of programs at certain intervals. It includes programs like buyback for unused devices, recycling, disposal of assets, etc. HP organizes other programs like donation and this for unused printers. Next trade-in program where you can exchange your old printer of any brand and get a brand new one from HP. Remember that these programs do run for a certain period and notifications are sent in a timely. Other best photocopier brands are Sharp copiers, Canon copiers
In every office, printing plays an important part so upgrading the network from time to time will benefit a lot. Accomplished businesses have decided to take a smart move with managed printing services because they are tired of inefficient, insecure, slow, and backdated printers. Therefore companies have to be prepared to invest in secured, and efficient photocopiers to improve workplace productivity. And also to follow sustainability in the business area.
Companies need to master a couple of things to check the usage of printers. It starts with managing the printing inventories, printing requirements for the workplace. Companies can increase the efficiency level by balancing the multifunctional printers, and desktop. It is always better to rely on one particular printing operating brand to minimize any kind of ambiguity.
By implementing these new things like the trade-in, having energy-efficient printing machines all sums up to save the environment. Also helps companies to stay within their budget.
Final say
You can level up the work efficiency in your office by analyzing the present printing network. Having the managed print services will assure vital enhancements in terms of sustainability, efficiency, and security.
A company has to ensure that its confidential data are always in safe hands. In that regard, nothing can offer ultimate security to the data other than the managed print services. As per recent research more than 63 percent of companies do witness tampering of data and that is mostly due to faltering print issues. One more revealing fact came to the forefront after a survey was conducted on 1000 employees. It has been found that about one out of every third employee has the habit of careless printing and that’s what puts the company data at stake. Therefore it is worth saying that data security is vital so needs serious consideration. And you need to take some measures using managed print services which will help to secure the data.
Security of the printed document
In offices, it is a real worry because you never know who is secretly prying on your printed papers. That is a dilemma but yes you can stay out of that by accepting the managed print services. MPS secures the printed document using passwords, security cards, and pin codes. Indeed the managed print services do responsibly take care of the entire data. It offers security to the whole printing ecosystem. Remember the well-devised printing management software keeps eye on the whole printing chore.
Security of the fax
When you think of fax, it seems like a backdated term. However n real world its use is inevitable. Moreover, this timeless machine is a must-have an item on every office table. Upgraded businesses these days even do rely on fax machines therefore it becomes an onus to secure the fax machine completely. With the help of a fax router, you can prevent the fax from getting breached. Also, can expect a secure delivery of the fax documents to the concerned address.
Security of the imaging equipment
You all know that you use copiers and printers to keep your data. So naturally, it is expected that the data will be safe in these places. In that respect, you can count on hard drives to keep the data secured. However, you have to be extra careful when you are relying on the leased machine so do erase the data before the machine gets handed over to the leasing company. Companies with experience in offering managed print services are aware of how to secure the data.
Takeaway
Business does have their secrets and those privacies need to be protected. For doing so, it is better to get complete security help from the managed print services.
In a company, it sometimes happens that the printing work goes through sudden failure. And when such happens professionals from the IT departments are summoned to look after the matter. Now such situations are something to ponder about because the IT experts don’t have any kind of efficiency and expertise to manage print-related difficulties. Though they are skilled and have the appropriate knowledge to deal with every IT issue but to some extent that won’t work with printers. In that case, it is better to call upon the printer-related specialist.
Now, this onus on the IT department is huge because of which their focus gets shifted from their core IT work. Hence that leads to decreased productivity levels. On the contrary, calling the Managed Print services will solve the issue and at the same time will give the due value to the IT department. Therefore here we have conscripted three ways IT can benefit from the managed print services.
Enhanced management of the IT resources
The entire print infrastructure set up is huge and therefore any snag puts a company on its nerve. In such scenarios, the IT departments are considered as a savior. However, the introduction of managed print services has altered the concept. Additionally, they keep the IT department work in their field with full dedication without getting distracted. Thus, in this way, the MPS helps to increase the efficiency level of the IT professionals.
With MPS the IT professionals can streamline their job role and stay dedicated to their field. The whole IT resources can be invested in exploring the new scopes related to their field. As the dedication of the IT department gets increased they can pay attention to more valuable projects that in turn will benefit the company in the long run.
Adds security
Print security is never looked upon as a serious issue, but in reality, it is equally crucial in terms of security. Suppose if your printing security is in jeopardy then obviously you need to be alert otherwise hackers will get the chance to penetrate. Obviously if such goes on happening then the prospect of the company will be at stake.
The print setup of a particular company uses an exclusive number based on that the devices are connected to the network. Having a secured print ecosystem is crucial to safeguard the information of your company. Remember a dedicated MPS will keep the workflow at its pace. Simultaneously it will keep the integrity of the print system intact.
The MPS looks after the specific printing requirement of your company and addresses all vital security attributes necessary for the company like encryption of data, authentication of the user. This said process gives the best of both worlds. That means it reduces the security threats at the same time minimizes the pressure on the IT.
Minimizes downtime
To keep the workflow of the company intact one needs to ensure that all the infrastructure is in its sound position. In that regard, note that if a printer fails to work then obviously that leaves a direct impact on the productivity of the company.
However, embracing the Managed printing services will address the wear and tear of the printing machines. It will also help to manage any machine fall out and prevent any loss. Such measured approaches ensure the longevity of the printing machine. The beforehand monitoring will prevent any breakdown. Thus, it will spare the company from enduring any negative impact.
If any print machine falls out then obviously you need to engage the IT resources. But that is a great way to result in downtime. Thus MPS helps to minimize the downtime, by looking after the whole printing setup. That increases the performance of the employees and also escalates the profit margin.
Take away
Counting on the managed print services comes with its sort of benefits. Given that, you will see that it helps the IT department to stay focused and work with dedication. With MPS certainly the company can make new gains and also be able to add more credibility to its merit.
The operational departments of every organization have to look after lots of tasks and have to streamline that accordingly. By doing so they can concentrate on the vital work of their departments. But there is one more important chore that offices need to consider diligently and that is printing. To offices, printing might sound easy because you think it’s only the cartridge, toner that’s what you need to complete the printing task.
But have you ever thought that It can jeopardize your confidential data, also it’s a threat to your security concern? Besides that, it even creates a great problem like when the cartridge gets finished in the middle. So altogether it is not easy for companies to manage with the in-house printer. Rather it would be better to get a professionally managed printing service.
Managed printing supplies help the companies deal with printing very efficiently and effectively. Allows them to streamline the setup and tackle the supply very smartly in various areas.
Managed print services help you manage the whole printing inventory with diligence. Though the companies have the proper supply and the equipment still are not sure how to make everything work hand in hand. But MPS takes the brief from the companies like what is their printing requirement and what kinds of documents they do print.
MPS core job is to comprehend the real need of any company. For example how many times it needs colored printing? Will they need advanced printing features or not? How many printers do the office need? Which printers will be used mostly and which will remain underused.
Managed print services to notify the company regarding customer-friendly technologies. In reality, companies offering managed print services can fill your requirement with any kind of printer version with congenial toner cartridges. Overall they endeavor to assist the companies with cutting-edge technology designed to offer ultimate simplicity.
Managed print services will carry out remote monitoring to rectify any printing requirement, or to check any mistake. Even scheduled maintenance is also done remotely. It is always better to embrace the managed print services because in a great way they can minimize the cost of the internal IT department. Well-managed print service works systematically like before addressing repair issues they will give importance to routine maintenance.
Managed print services help the companies follow a proper inventory protocol. They assure that companies should not run out of supplies. The MPS does monitor the requirement remotely. The best thing is that they do refill all the cartridge toner before it reaches the brim.
Companies need to consider printing as a significant part of their whole operations. In reality, offices don’t have any dedicated person who will take care of the printing inventory supplies. Therefore this makes the company suffer both in terms of finance and equipment. Naturally, the companies don’t have the lead regarding the expenses allotted for printing and this makes them cross their budget often.
Whether it’s the governmental departments, the large-sized or mid-sized firms all of them have to allot a certain portion of the money as their budget. But in most of the companies, the printing supplies are overlooked, though, in reality, it’s the area that goes through wastage. However, companies can considerably improve in their expenses by considering the changes like taking assistance of the managed print services. They will not only save their time but will also give companies relief from older or slower printers.
Managed print services Sydney use integrated software such as the HP web jetadmin. The best about this tool is that with this you can easily troubleshoot, manage, set up, and configure both non-HP and HP printers. This high-end reporting software lets the companies have a precise objective regarding printer usage. Thus it will help the companies to make more effective and better decisions for the business.
Firms with flexible business nature can make a great difference in the competitive arena. Adopting small changes in their business can leave a profound impact on your business. Taking support from a managed print services provider will help you keep your printing supplies well managed. It will allow the companies to invest their amount in more vital tasks.
Therefore companies are moving forward to accept the managed print services to enhance their entire printing ecosystem. That in turn is helping them to control the business expense and manage the business function more competently.
Final say
Managed print services can help a business develop in leaps and bounds. With the advanced printing solution, they can out rule the market and enjoy the full opportunity to escalate in terms of profit.
Printing is a real challenge for most of the offices. A business needs to keep an eye on the entire printing process like whether any wastage is happening or not. Is there any unnecessary expenditure going on related to the printing or not? Overall it becomes a mind-wrecking task to manage all these.
However, resorting to the MPS services can solve this at a wink. It manages and optimizes the whole printing ecosystem single-handedly. Thus letting your business grow gradually and establish as the most potential business.
If you talk about the entire expenditure of the business then you have to incorporate all right from printing fleet to technical workers. So the cost does not remain confined to the quality of toner used or simply the paper. The only motive of Managed Print Services consultants is to set a vision for the company and help them take the leverage of the managed printing. In due course of time, the printing expenditure will see a decrease of 30 percent at the same time will experience profit as well.
Are you thinking about how to minimize the cost of document management? If yes then you have to rework the devices you are using. Suppose if you have more than two offices in different places the number of machines you are using counts to double.
Speaking of printing-related devices in the office note that it includes all like fax machines, scanners. Well integrating these machines into a single multifunction high-end printer can give the best output. Also, helps to save money, expenditure of the equipment and offer enough space for storing work.
Skilled management of vendor
Vendor management is a daunting job that needs efficient monitoring. When you are taking the printing service from several printing vendors automatically it becomes hectic for the company because you have to work on several invoices. Also need to make sure that you clear the monthly invoice payments within time each day.
But yes you can get relieved from all these hassles by relying on a centralized method that is the Managed Print Services. By doing so you don’t have to send invoices to every vendor. Moreover, this simplification will give more time to the employees as they will be able to handle other official work with more dedication and efficiency.
You need to ensure that you put a constant eye on the printing procedures. Precisely it would be better to continue that for round the clock. This will plausibly reduce the downtime of the machine. In the meantime after checking the stocks, just order the printing supplies such as a cartridge, toner, papers so that your machine doesn't have to stay inactive. The inbuilt software to aids in notifying the user regarding the minor printing difficulties which might deteriorate the printing quality.
Increased security of data
As you have to deal with confidential data so you always need to ensure that the printing ecosystem is working on the order. Taking the assistance of Managed print services Melbourne assure that your output documents are risk-free and come with all sorts of printing security.
To avoid security tampering, continuous reporting and remote monitoring are expected. Managed print services is a boon as it enhances the overall printing set up. Also helps to keep the workflow of the office streamlined and well managed. On top of lows down the work stress of the IT department.
Final say
Managed print services Sydney will help your business grow manifold and drive the most out of it. Also, look after increasing the potential and proficiency of the business.
Managed print service offers integrated printing service to customers. It helps users to manage their printing ecosystems. That means no upfront investment is needed to set up your in-house department.
MPS offers the best one-stop printing solution to the users. Right from providing the printing enhancements to managing the printing performance all are done meticulously. Indeed they are reasonable but like all other crafted solutions, it also comes with lots of pros and cons. So take a look at the pros and cons at once to understand that.
Certainly, the cost is a vital thing to consider in any business. Now when you are using the managed print services you need to take that into account always. In this regard, note that MPS does influence the expenditure of the company to a great extent. Now that largely depends on the consumption of printing service, how much you use the printers and many other factors.
The best thing about the Managed Print Service in Melbourne is that here you can take the assistance for lease. The lease contract incorporates the hardware of the printer as well as other service and maintenance accessories as well. On the whole, the company does not have to spend on too costly machines or inexpensive ones either.
Remember you can have this at an instant from the Managed Print Service in Sydney providing companies. As told earlier that, as you have an agreement with the MPS so they will offer complete coverage for the repairing, maintaining, or replacing with a new one
Visibility
One more benefit of the MPS is that it offers a complete clarity of the resources you are using in regards to the printing. Well MPS gives you a chance to pre-plan were to curtail, where to spend more and how many print devices you need etc.
To track down the documents used by companies usually, the MPS uses cloud-managed tracking devices. This tracking method enables the MPS consultant to understand the printing areas and the printing accessibility. On the whole, it helps to maintain the transparency of the organization and gives a clear idea regarding the user.
Speaking of security Managed Print Services does promise to provide that. Getting the printing machines, hardware from the MPS consultants honestly assures security. They do keep their eyes on the usage of the printing papers and scrutinize the printing process at length. Having said that special software is deployed for managing the printing. The software also helps in fixing any kind of issues in no time.
Note that MPS offers remote accessibility which means you can print and get through the files from any device you want. To add an extra layer of security MPS collaborate with high-end security authentication systems like inbuilt encrypted entry, password, etc.
Alike all other machines printers do suffer from wear and tear. However, getting the assistance of managed print services can help you rule that area easily. A company can have its technician or a dedicated IT team to fix all kinds of printing issues but that could cost them a lot.
On the other hand, resorting to the MPS can help you save a lot. You can see a cost reduction in terms of the replacement parts of the printer, other supplies, and substituting the damaged one. Unambiguously, MPS takes less time to resolve these issues compared to the company's internal team.
With the assistance of the MPS, you can have more authority on the fact checks who is using the printer how much. Certainly, this is a key step as it will help to minimize the printing cost. This kind of observation is good for offices with too much printing usage. Centralized printers can minimize the burden of excessive printing. Relying on the MPS to a great extent helps in reducing the usage. But yes it might seem that MPS is increasing the cost. But that’s because the usage gets confined to all the users instead of a single user. Now that over time might increase the cost a bit.
One more disadvantage of the managed print services is that here you don’t have full authority over the machine. That means you can take a lease on the machine but don’t have the right to own it.
Therefore you should understand the cost incurred in purchasing the printing machine as well as the hardware versus leasing the same from the MPS. Also, consider the expenditure of the supply and maintenance cost.
Set-up Time
If you talk about the time required, then that’s too much for the MPS. The process is prolonged because after contacting them, you will have to wait until they understand your requirement, then a few more days for delivery and set up. Instead, it’s better to get your printer from the market and install that on your own.
Companies mostly prefer to outsource the printer maintenance and service experts. Having an in-house printer technician will save your time because getting the replacement from outside is time-consuming. For instance, if you contact the MPS provider then you will have to wait for some time for their printing expert to turn up.
As known that MPS offers inbuilt authentication protocols for printers. Most of the printers are encrypted therefore it is secured. But the problem is that here MPS offers centralized positions, for the printers instead of placing them at the individual desk of employees. Therefore it is a concern for employees especially when they need to print any confidential document.
MPS follows the system of offering a centralized printer machine. But that is a problem because every time employees need to leave their place to avail the printing machine. That creates a great distraction during the peak working periods. Thus the working productivity of employees suffers.
Final say
Here we have elaborated both the pros and cons of the managed print services. However, you need to consider the company’s needs, the service it is offering and the budget allocated for the printing purpose. Once you consider these you will have the best idea whether it is good to have the MPS for your office or not.
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