Highlight on Pros and Cons of Managed print services

Managed print service offers integrated printing service to customers. It helps users to manage their printing ecosystems. That means no upfront investment is needed to set up your in-house department. 

MPS offers the best one-stop printing solution to the users. Right from providing the printing enhancements to managing the printing performance all are done meticulously. Indeed they are reasonable but like all other crafted solutions, it also comes with lots of pros and cons. So take a look at the pros and cons at once to understand that. 

Pros of Managed print services

Short-Term Costs

Certainly, the cost is a vital thing to consider in any business. Now when you are using the managed print services you need to take that into account always. In this regard, note that MPS does influence the expenditure of the company to a great extent. Now that largely depends on the consumption of printing service, how much you use the printers and many other factors. 

The best thing about the Managed Print Service in Melbourne is that here you can take the assistance for lease. The lease contract incorporates the hardware of the printer as well as other service and maintenance accessories as well. On the whole, the company does not have to spend on too costly machines or inexpensive ones either. 

Remember you can have this at an instant from the Managed Print Service in Sydney providing companies. As told earlier that, as you have an agreement with the MPS so they will offer complete coverage for the repairing, maintaining, or replacing with a new one

Visibility

One more benefit of the MPS is that it offers a complete clarity of the resources you are using in regards to the printing. Well MPS gives you a chance to pre-plan were to curtail, where to spend more and how many print devices you need etc.

To track down the documents used by companies usually, the MPS uses cloud-managed tracking devices. This tracking method enables the MPS consultant to understand the printing areas and the printing accessibility. On the whole, it helps to maintain the transparency of the organization and gives a clear idea regarding the user. 

Security

Speaking of security Managed Print Services does promise to provide that. Getting the printing machines, hardware from the MPS consultants honestly assures security. They do keep their eyes on the usage of the printing papers and scrutinize the printing process at length. Having said that special software is deployed for managing the printing. The software also helps in fixing any kind of issues in no time. 

Note that MPS offers remote accessibility which means you can print and get through the files from any device you want. To add an extra layer of security MPS collaborate with high-end security authentication systems like inbuilt encrypted entry, password, etc. 

Repairs and Maintenance

Alike all other machines printers do suffer from wear and tear. However, getting the assistance of managed print services can help you rule that area easily. A company can have its technician or a dedicated IT team to fix all kinds of printing issues but that could cost them a lot. 

On the other hand, resorting to the MPS can help you save a lot. You can see a cost reduction in terms of the replacement parts of the printer, other supplies, and substituting the damaged one. Unambiguously, MPS takes less time to resolve these issues compared to the company's internal team. 

Paper Usage and Waste

With the assistance of the MPS, you can have more authority on the fact checks who is using the printer how much. Certainly, this is a key step as it will help to minimize the printing cost. This kind of observation is good for offices with too much printing usage. Centralized printers can minimize the burden of excessive printing. Relying on the MPS to a great extent helps in reducing the usage. But yes it might seem that MPS is increasing the cost. But that’s because the usage gets confined to all the users instead of a single user. Now that over time might increase the cost a bit. 

Cons of Managed print services

Ownership

One more disadvantage of the managed print services is that here you don’t have full authority over the machine. That means you can take a lease on the machine but don’t have the right to own it. 

Therefore you should understand the cost incurred in purchasing the printing machine as well as the hardware versus leasing the same from the MPS. Also, consider the expenditure of the supply and maintenance cost. 

Set-up Time

If you talk about the time required, then that’s too much for the MPS. The process is prolonged because after contacting them, you will have to wait until they understand your requirement, then a few more days for delivery and set up. Instead, it’s better to get your printer from the market and install that on your own.

Waiting Time

Companies mostly prefer to outsource the printer maintenance and service experts. Having an in-house printer technician will save your time because getting the replacement from outside is time-consuming. For instance, if you contact the MPS provider then you will have to wait for some time for their printing expert to turn up. 

Security Concerns

As known that MPS offers inbuilt authentication protocols for printers. Most of the printers are encrypted therefore it is secured. But the problem is that here MPS offers centralized positions, for the printers instead of placing them at the individual desk of employees. Therefore it is a concern for employees especially when they need to print any confidential document. 

Employee Productivity

MPS follows the system of offering a centralized printer machine. But that is a problem because every time employees need to leave their place to avail the printing machine. That creates a great distraction during the peak working periods. Thus the working productivity of employees suffers.  

Final say 

Here we have elaborated both the pros and cons of the managed print services. However, you need to consider the company’s needs, the service it is offering and the budget allocated for the printing purpose. Once you consider these you will have the best idea whether it is good to have the MPS for your office or not.