With managed printing services Companies can reap the ultimate
advantages of the printers, scanners, and copiers without the need of
purchasing them. Even companies don’t need to ponder about the maintenance. But
yes whenever you are resorting to managed print services there will be both
pros and cons that you need to deal with. However the pros are way more
compared to the cons. In this context, we will talk about what is managed print
services, the benefits of using them, and the plausible setbacks that you can
suffer from using the managed print services.
What do you mean by
managed print services?
Managed printing service providers offer all-inclusive printing
solutions to the users. It includes everything right from printing supplies,
copies, scanning, fax machines, and other consumables. Additionally, provide
technical assistance to the companies as well. Honestly, photocopiers lose
their worth after years so maintaining it is not easy for companies. Also
troubleshooting the issues creates dilemmas as well. Therefore to fix all these
issues they need to recruit technical experts. But that is quite a problem so
instead of all these it is better to connect with the best-managed printing
service provider.
How does managed
printing services assist business?
Companies expect to use the printers, copiers, and scanners but
they don’t want it on-site set up. Additionally, they don't want to take the
headache of making the document solution all by themselves. In that regard,
managed printing comes as the best solution.
Highlighted advantages
of the managed print services
Once a company contacts the managed printing service provider
the team evaluates the exact printing requirement of your company. Initially,
they will analyze how much you print, scan and copy in a day based on that they
will suggest you the right type of printer. On the whole, MPS tends to enhance
the efficiency and productivity of your employees in the office. They do so by
installing a centralized photocopier and allocating the smaller ones to
other departments. Besides referring to a technology the MPS system analyses
the need of your organization and suggests which technology would be the best
one for you.
Whenever there is any printing issue you don’t need to call the
IT technicians to fix those. Rather MPS will take care of the maintenance. This
will allow the IT professionals to concentrate on their work. With MPS the
pressure on the IT department gets minimized. It is because of the unsystematic
functioning of the printers and copiers only that IT departments need to bear
the work stress. But that can be resolved easily with the MPS.
Cutting-edge quality copiers and printers might cost huge
depending on your need for document management. Speaking of documents you might
need it stapled, bound, or collated, in that case, the cost of printing shoots
high. You can stop paying this upfront cost by directly hiring the MPS
providers. MPS will offer you high-end advanced equipment but at a low monthly
rate.
MPS helps companies to save their expenditure for the long run.
The entire printing servicing is quite cost-effective. But at the same time,
they charge less price for the maintenance and repair. Additionally, you don’t
need to spend any extra money on purchasing the printing supplies such as
cartridge or toner as MPS will take care of that. They will design the price as
per the resources you are using. For companies, it becomes an advantage as they
can invest the money in other segments of the business.
Note that unless and until a company needs to rely on the
in-house printing set up it is better to resort to managed printing services.
The best part of the managed printing service is that you only for the feature
you utilize and they can replace the printer with a new one if needed. Even can
ask for upgradation without the need of disposing of any parts or investing in
buying a new printer.
What is the downside of
the managed printing services?
Managed print services does not let you have the authority
over the printers or copiers. Now if you keep on shifting the offices Then you
need to look for suitable leases as well. In any case, you won’t be able to
give off the printer to them to minimize the overall cost. Therefore small
organizations should look for investing in small printer units rather than
investing in MPS as they need less printing So it will help them save.
In case of any servicing of the printer, you need to wait
patiently as the MPS providers look after the printers. Instead of that if you
entrust the responsibility of fixing the equipment on the IT department it will
take less time. But IT won’t take up the task as it looks like a breach of
contract and can induce some extra dilemma. So it is always advisable to look
for a managed print servicing company that will respond to your requirements
quickly.
Managed print services do work on a contract basis you have 3
years of the contract. And you have the right to buy the machines after the end
of the term. Now here the situation is that you get trapped into a three-year
course. But the MPS provider will let you have the advanced machine from time
to time.
Small businesses may not find MPS that beneficial nevertheless
it is functional and useful for a large business no doubt.
Things to look for in
Managed print services
Price
Note that managed print services have both the leasing and
variable price option but that depends on the printing volume. So before hiring
you should calculate how much printing volume you need then find the congenial
one according to your match.
Responsiveness
Do you think the managed print service provider is responsive
enough? Do they respond to you quickly during the sales tenure? Well, it is a
serious matter and you need to stay alert of that because if they are
unresponsive then they won’t respond to you immediately in hours of need.
Digitized
Talking of document management it is more than just simply
copying and printing because they are more into digitization. So you should
look for the managed print services that promise to offer high-end
digitization. Your company can make a difference from the rest by going
paperless.
Software
The managed print service you decide to hire should work in
synchronization with the need of your company. Make sure that you should look
for the one which would be compatible to work with Windows.
Tools
You should tie up with managed print services that have the
exact tool you are looking for. Look for the brands they are working for it can
be anything Sharp Copiers or Canon Copiers. But the whole point is that they would be able to
offer you what you need.
Brands
Sharp Copiers
Canon Copiers
Epson Copiers
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